Letter Of Inquiry is a letter of request, also known as a letter of the candidate. Which will be sent to companies. Request letter is a letter from a prospective buyer to the seller requesting information products offered. With a quote from the seller then potential buyers will know the price and a information of the items or services to be purchased. This is the purpose of the prospective buyer a write request letter to the seller. When the prospective buyer has to know the condition of an item or services following the price and term of sale and purchase, of course he does not need anymore request a quote from the seller. Letter of inquiry required in formal trade requiring formal procedures in writing. The letter of inquiry is often an early stage of the business transaction. By the letter of inquiry prospective buyers ask or inquiry about the items or service to be purchased. In response, the seller expalined the things he want to know the buyer, buyer’s reservation and eventually business transaction as the end of the buying and selling process.
In the letter of inquiry for the items usually offer prospective buyers ask :
1. Name and type of items.
2. Specification of items, namely : type, size, quality, capacity, etc.
3. The price per unit.
4. Piece.
5. How to pay
6. How to surrender, and
7. Easy that may be obtained by the buyer, such as guarantees and other.
In addition to things mentioned above prospective buyers asking price lists and catalogs (if the items varies), and a technical description of the items in the form of leaflet or brochures. For items that are possible, prospective buyers can also request sent examples of the real stuff.
Through a letter of inquiry and supply service, prospecitve buyers can inquiry :
1. The form of services that can be presented by the seller.
2. Equipment that can be used by the seller as a support (If any)
3. Price
4. Piece and
5. How to pay.
A letter of inquiry should be precise and brief, clear and complete. It should state the purpose of the inquiry with clarity. It should ask for all the details the writer is interested in knowing. The letter should be written in such a way that the receiver does not ask for further clarifications on the subject of enquiry. The direct or deductive method should be adopted in a letter of enquiry. The letter should clearly spell out the information sought and state why the information is being sought even in the opening part of the letter. If the enquiry is on a sale and has a number of questions pertaining to it such as price, quality, warranty, discount etc., the questions should be clearly enumerated and even numbered. The enquiry should also indicate the date by which the response is expected so that it prevents unnecessary delay by a misunderstanding on the part of the receiver.
Example of inquiry letters :
2. INQUIRY LETTERS
PT. LESTARI MAKMUR SEJAHTERAJalan cinta raya No. 14
JAKARTA 11750
October 14, 2016
PT. Sinar Mentari Jaya Abadi
Jalan Kehidupan Indah No.14
BANDUNG 17730
Dear Sirs,
Our company is a company that specializes in selling various leather products such as leather wallets, leather shoes and so forth. We will soon open several branches in various areas in Java. although we will open branches in various regions, we would like distribution of goods to be shipped for sale in our company running smoothly and the goods we sell good quality goods with prices that can reach the surrounding community.
Some time ago we read a profile of your company, your company produces goods in a newspaper. We are very interested to cooperate with your company. Therefore we are very happy if your company is willing to send the list of goods and price list production. If your company has regional branches in Central Java and East Java, we also ask to include the address of a branch office in your company so that later if your office area is very easy walking distance from our company, we can order the goods from the nearest branch office .
We also hope that your company can provide special offers for our company. We are expecting a reply from you to cooperate with our company.
Yours Faithfully,
Muhamad Arif
Purchase Manager
Sumber : http://rahmadajienugroho.blogspot.co.id/2014/11/inquiry-letters.html
http://communicationtheory.org/letter-of-enquiry/
http://dickypradanaputra.blogspot.co.id/2013/10/inquiry-letter-order-letter-definition.html
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